Union Platform That Scaled With Membership Growth
AFGE Local 2883 • 2025
Duration
12 weeks
Team Size
1 developer
Budget Range
$10,000 - $25,000
The Challenge
AFGE Local 2883 was growing fast, but their operations couldn't keep up. Member tracking lived in spreadsheets, stewards managed grievance cases through email chains, and the leadership team had no centralized way to communicate with members or manage content. They needed a platform that matched their ambition — one their non-technical team could run independently.
Our Solution
We built a complete digital headquarters for the union — designed for the people using it, not developers:
- Member management — automated tracking replaces spreadsheets, new members flow through a two-stage approval process
- Case tracking for stewards — grievances and EEO complaints are assigned, tracked, and resolved in one system with automatic notifications
- Content publishing — editors draft, admins approve, and articles go live with a built-in editorial workflow
- Self-serve admin — officers manage the entire site, member directory, meeting minutes, and financial reports without developer help
- Automated communications — email notifications keep everyone informed on case updates, approvals, and new content
- Secure document storage — files, photos, and media stored securely with role-based access
Key Features
Project Timeline
Discovery & Architecture
2 weeksRequirements gathering with union leadership, database schema design, and role-based access architecture planning
Core Platform & Admin
4 weeksAuthentication system, admin dashboard, member management, officer directory, and site settings CMS
Case Management & Steward Tools
3 weeksGrievance tracking system, steward assignment routing, email notifications, and member portal
Editorial System & Launch
3 weeksTwo-stage content approval workflow, meeting minutes, financial reports, and production deployment
Technologies Used
Results & Impact
The platform exceeded what leadership thought was possible:
- Eliminated manual member tracking — the spreadsheet era is over
- Streamlined case management — stewards track grievances from assignment to resolution in one place
- Automated governance workflows — two-stage approvals match the union's real-world process
- Leadership manages everything independently — no developer needed for day-to-day operations
- Exceeded the team's vision — their words, not ours (see testimonial below)
- Delivered in 12 weeks by a single developer
Client Testimonial
“Our Union grew by leaps and bounds last year, and we were in dire need of a way to streamline and collate many of our tech functions, including our website and system for member tracking and representation. And She Codes Too made what we'd envisioned, not only a reality, but a product that exceeded our vision. From the time Tomika signed on to the project, we never had to wonder where we were in the process. She held regular weekly briefings where she shared visuals and behind-the-scenes pieces, all explained in ways we could understand. She was also easily reachable outside of our regular meetings. Tomika encouraged us to be creative in our own thinking in arriving at solutions we were seeking. Any additional input we provided, she quickly turned into another piece of our vision. One of our team's favorite parts of the process was being able to "walk through" our site and experience it before launching it to our members. Thank you, Tomika, for all you did to help us achieve our vision of an updated website and efficient, secure content management system. We highly recommend your services and will continue to partner with you as our tech needs evolve.”— Yolanda Jacobs, President at AFGE Local 2883
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